Background Image

Conflict of Interest

In this Section

Conflicts of Interest (COI) typically involve circumstances that impair, or reasonably appear to impair, an individual's independent unbiased judgment in the discharge of his/her responsibilities to the Univeristy. One of the important themes in addressing COI is transparency, and the first step is the disclosure of your interests, as required below.

University Conflict of Interest Policy
- Instructions for All Clarkson Investigators

Faculty and Staff of Instruction and Research must complete a Conflict of Interest Disclosure Form at the beginning of each fiscal year, and when a new reportable significant financial interest is first identified, in order to meet Federal and University requirements. The Director of Research and/or the Conflict of Interest Committee reviews each disclosure.

The newly implemented electronic Conflict of Interest Disclosure form will be housed within and accessed from PeopleSoft.  Upon electronic submission,  the form will be electronically transferred to your electronic personnel file in the Human Resource department. You will not have to print or mail the form.

To access the Conflict of Interest Disclosure Form log on to PeopleSoft 9.0 Student/HR (Employee/Staff Login) at Once you log on to PeopleSoft, please follow the instructions below to access the form:

  1. Click on Main Menu > Self Service > CU Conflict of Interest Form
  2. Answer the questions asked.
  3. Click on Submit button at the bottom of the page. Based on how you answered the questions this will take you to your prefilled conflict of interest form.
  4. Review data to ensure accuracy, then click the acknowledgement and hit submit.

For additional information on Clarkson University's Conflict of Interest Policy, the Conflict of Interest Disclosure Form, or a COI tutorial, see the links below. 

Policies, Forms, Guidelines, Templates, and Tutorials
Conflict of Interest Policy
COI Self-Guided Review
COI Management Plan Guidelines
COI Management Plan Template
COI Publication Disclosure Statements
PHS COI Policy
Instructions for all NIH Investigators and Other PHS Investigators Only

New conflict of interest regulations went into effect on August 24th, 2012 and apply to all institutions submitting proposals to and receiving funding from any U. S. Public Health Service (PHS) agency, such as the National Institutes of Health (NIH).
What do I need to do as a Clarkson Researcher?

1. Prior to submitting a proposal to NIH (or other PHS agency) on or after August 24, 2012 you:

  • Must submit a PHS COI Disclosure Form to the DoR or if one is on file already, verify it is up-to date; 
  • Should complete the CITI Program web-based PHS COI training (required every four years); and
  • Should attend one of the scheduled information sessions or meet independently with the DoR (one time only).

2. Prior to engaging in NIH (or other PHS agency) research with a notice of award date or noncompeting continuation beginning on or after August 24, 2012 you must:  

  • Have completed the CITI Program PHS COI training (required every four years);
  • Have attended one of the scheduled information sessions or met independently with the DoR (one time only);  
  • Verify an up-to-date PHS COI Disclosure Form is on file with the DoR or complete a PHS COI Disclosure Form, if one has been previously submitted;
  • If required, complete a COI Management Plan for all identified Financial Conflicts of Interest.

3. You must update your PHS COI Disclosure Form within 30 days of discovering or acquiring a new Significant Financial Interest.

4. You must disclose all reimbursed for travel or travel paid on your behalf by an entity that engages in activities that could reasonably be perceived by non-experts as being related to your Institutional Responsibilities with 30 days of the end of the trip by updating your PHS COI Disclosure Form.  

5. You must submit an updated PHS COI Disclosure Form on an annual basis, when requested.

6. You must require anyone working on the PHS funded award that meets the definition of an “Investigator” to complete a PHS COI Disclosure Form, training, and comply with Clarkson’s Conflict of Interest Policy and Procedures for PHS Funded Research.

Policy, Procedure, Forms, and Training
Clarkson PHS COI Policy Memorandum

Clarkson's Conflict of Interest Policy and Procedures for PHS-Funded Research
PHS COI Disclosure Form
CITI Program PHS COI Training Instructions

Other Resources
PHS Revised FCOI Regulation

PHS Web-based Tutorial

Public Accessibility

Per 42 C.F.R. Part 50, Subpart F, any institution receiving PHS-funded research projects shall ensure public accessibility of information concerning any significant financial interest (SFI) disclosed to the institution provided that (a) the SFI is held by the senior or key personnel on the research project; (b) the institution has determined that the SFI is related to the PHS-funded research; and, (c) the institution has determined the SFI to be a financial conflict of interest (FCOI).

Public accessibility requests must be in writing and include the name of the senior or key personnel and the title of the PHS-funded research project. Requests will be answered in the manner they were received within five business days of receipt by the Designated Official in the Sponsored Research Services and shall include the information required to be disclosed per 42 C.F.R. Part 50, Subpart F. Access to annual updates or new SFIs that are determined to be FCOIs by the institution require a new public accessibility request.

Requests for public accessibility may be sent to the following individuals:

Greg Slack
Director of Research and Technology Transfer

Shannon Robinson
Assistant Director of Research and Compliance

Need help or have questions?
Please contact:

Greg Slack
Director of Research and Technology Transfer


Shannon Robinson
Assistant Director of Research and Compliance