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Academic Training

In this Section

Academic Training (AT) is work, training or experience related to a student’s field of study. Eligibility conditions for J-1 Academic Training include – (22 CFR 62.23(f)(3))

  • The student is primarily in the United States to study rather than to engage in academic training

  • The student is participating in the academic training that is directly related to his or her major field of study

  • The student is in good academic standing

  • The student receives written approval in advance from the responsible office for the duration and type of academic training

    • Note – students with DS-2019 forms not issued by Clarkson University must contact their sponsoring agency for AT consideration. These instructions do not apply

Academic Training Application Procedures

To apply for Academic Training, please submit the following to the ISSS prior to the program end date on your DS-2019. Important note: your employment must begin no more than 30 days after you complete your program.

  1. An offer letter from your prospective employer on their official letterhead which includes:

    • Brief description of duties to be performed (goals and objectives)

    • Exact starting and ending dates of your employment and location

    • Number of hours per week and salary

    • Supervisor’s name, title, address and phone number

  1. Academic Advisors recommendation – be sure to give a copy of your employer’s letter to your advisor for use in completing their recommendation.

  2. Bring your job offer letter and the academic advisor’s recommendation form to the ISSS. Your training will be reviewed in accordance with regulation and if approved you will receive written documentation authorizing the academic training and an amended DS-2019 indicating ‘Academic Training’.

Special Note for Students here on the Exchange Program through the International Center/Exchange Office at Clarkson University – in additional to the items listed above – you must also provide a letter from your home institution and the International Center/Exchange Office approving the employment experience.

Academic Training Frequently Asked Questions

What is Academic Training?

Academic Training is authorization to engage in employment within your field of study that will apply knowledge and skills learned during your time at Clarkson University.

Who can receive Academic Training?

All students enrolled at Clarkson University under the J1 student visa category may apply for academic training either during the course of study or after completion of studies

Who approves Academic Training?

Academic training will be ‘approved’ by the office of International Student & Scholar Services at Clarkson University. Before you can begin any form of training you must obtain ‘written approval’ from the ISSS. For those sponsored by another agency or institution – you must consult with your program sponsor to obtain written approval.

What are the criteria for Academic Training?

  • You must be in good academic standing at Clarkson University

  • The intended training must be directly related to your major field of study

  • Throughout approved academic training – you must maintain valid J1 student status and update the ISSS with any changes to your address and/or extensions to your stay

  • You must maintain health insurance coverage during the entire period of your exchange – including academic training

How much Academic Training can I be authorized for?

  • You will be authorized to participate in academic training for the length of time necessary to complete the goals and objectives of the training, provided the time period you have requested is approved by your academic advisor and the ISSO.

    • This time period may not exceed the amount of time it took for you to complete your full course of study or 18 months, whichever is shorter. However – if you receive a PhD, you may be authorized for training for as long as 36 months, provided you have a postdoctoral research position.

    • Other notes to consider:

      • Part-time or full-time employment for ‘academic training’ will count the same against the 18 or 36 month time limit.

        • Note: students in non-degree programs may have authorization from 16 – 32 weeks only.

      • You only have one opportunity for academic training – regardless of how many degrees you receive.

      • Any training authorized prior to completion of studies will be deducted from the 18 or 36 month time period.